CNT Office Resources

Fiscal - Grants - Centers - University - Productivity - Purchasing - Misc.

Reimbursements for out-of-pocket Expenses

Supporting documentation should be requested at the time of purchase. Save the original supporting documentation to submit with the Petty Cash Voucher. Such items as altered receipts, photocopies or facsimiles of receipts, packing slips, adding machine tapes, letters, statements, or invoices requesting payment (i.e., not marked "paid" by the vendor) are not acceptable as proof of payment.

1. For Purchases Paid With Cash-Supporting documentation should be obtained for all purchases and attached to the Petty Cash Voucher. Supporting documentation may be in the form of an original paid invoice, sales slip, cash register receipt, or TEV. An invoice, sales slip, or cash register receipt for supplies or services should include:

• The date of purchase.
• Vendor name.
• Description.
• Dollar amount of item(s) purchased.

2. For Purchases Paid by Personal Check-supporting documentation as described in Section 5.a.1 should be obtained for all purchases and attached to the Petty Cash Voucher.
3. For Purchases Paid by Credit Card-Supporting documentation as described in Section 5.a.1 should be obtained for purchases paid by personal credit card. An imprinted credit card slip (or flimsy) may be used as supporting documentation only if it reflects a detailed listing of the item(s) purchased. The credit card number, expiration date, and any other personal information may be blocked out if submitted as supporting documentation.

Fiscal

1. MyFinancial.desktop
2. Electronic Transfer of Budget Activity Report (BAR) Transactions
3. UW Payroll
4. Payroll Coordinators
5. UW ProCard
6. VISA Central Travel Account
7. UW Travel Guidelines and Forms
8. Currency Exchange - for finding exchange rate for specific dates
9. Map Quest - for finding milage